Town of Rosthern
Meeting Minutes
August 23, 2021 - Regular Council - 06:00 PM
 
Minutes of a Regular Meeting of Council held in Council Chambers on Monday August 23, 2021 commencing at 6:00 p.m.
 
Present Mayor Dennis Helmuth
  Councillors Colin Aebig
    Blaine Krentz
    Emily Hand
    Kevin Graham
    James Crouch
  Chief Administrative Officer Nicole Lerat
  Administrative Assistant Jess Staffen
  Public Works Manager Owen Green
  Recreation & Comm Dev Manager Vanessa Atkins
 
 
1.  CALL TO ORDER

The meeting was called to order at 6:00 p.m. by Mayor Helmuth.


2.  ADOPTION OF AGENDA

 


2.1 Motion to Adopt Agenda

2021.265 Councillor Krentz


That the agenda for this meeting be adopted. 

CARRIED


3.  ADOPTION OF MINUTES


3.1 Regular Council Meetings

2021.266 Councillor Aebig


That the minutes of the Regular Council Meeting of  July 19, 2021 be adopted.

CARRIED


3.2 Business Arising


3.2.1 Discretionary Use Application

2021.267

Councillor Crouch


That Council approve the discretionary use application made by J-Bok Homes Ltd. for an intergrated cannabis retail store to be located on Parcel X, Plan 101887713 in the existing Gas Plus building, on the condition that the proposed store be a Type 1 (minors-prohibited) integrated store configuration.

CARRIED


4.  DELEGATIONS/PUBLIC HEARINGS


5.  FINANCE


5.1 July Monthly Payroll

2021.268 Councillor Hand


That the employee payroll, council remuneration, and contracts for the month of July in the amount of $69,960.74 be approved.

CARRIED


5.2 July Monthly Bank Reconciliation & Statement of Financial Activities

2021.269 Councillor Graham


That the bank reconciliation and statement of financial activities for the month of July be accepted as presented.

CARRIED


5.3 List of Accounts

2021.270 Councillor Krentz


That the list of accounts totalling $570,262.97, cheques numbered 23352 to 23423, EFT payments numbered 219 to 226, and online payments numbered 584 to 594, be approved.

CARRIED


6.  CAO AND ADMINISTRATION REPORTS


6.1 Motion to Accept Administration Reports

2021.271 Councillor Krentz


That the following Administration Reports be accepted as presented:
  1. CAO's Report
  2. Public Works Manager's Report
  3. Recreation & Community Development Manager's Report

CARRIED


7.  COMMITTEE OF THE WHOLE MINUTES


7.1 Motion to Accept Committee of the Whole Minutes

2021.272 Councillor Crouch


That the minutes of the Committee of the Whole meeting held on  August 16, 2021  be accepted as presented.

CARRIED


8.  MOTIONS (FROM COMMITTEE OF THE WHOLE)


8.1 Food Truck Location Request

2021.273 Councillor Krentz


That the Council approve Michael Henderson Castle's request to park his mobile food unit on town property at the following locations on the condition that he complies with the Town Bylaws:
  1. Behind the Town Square.
  2. On the Lot directly East of Library; except on Fridays when the Farmers Market is being held.
  3. On 1st Avenue near intersection, providing the food trailer is hooked to a vehicle.

CARRIED


8.2 PRRC Annual Conference Sponsorship

2021.274 Councillor Crouch


That the Town provide a sponsorship to the Prarie Rivers Reconciliation Committee for their next annual conference at the Community Partner level of $500.

CARRIED


8.3 Trailer Lots


8.3.1 Sale of Lots - Blakeney

2021.275

Councillor Aebig


That the Town sell Lots 15 & 16, Block 2, Plan H4456 to Cortney Blakeney for $40,000 plus GST. 

CARRIED


8.3.2 Lot Consolidation - Lots 15 & 16

2021.276

Councillor Krentz


That Council approve the consolidation of Lots 15 & 16, Block 2, Plan H4456 in order to facilitate a residential development.

CARRIED


8.3.3 5th Avenue North Water, Sewer And Street Extension

2021.277

Councillor Hand


That the Town develop the remainder of 5th Avenue North to the end of the block with water and sewer mains and street construction.

CARRIED


8.4 Forms Policy

2021.278 Councillor Krentz


That Council adopt the attached Forms Policy which is to take effect as of this meeting.

CARRIED


8.5 Whistleblower Policy

2021.279 Councillor Crouch


That Council adopt the attached Whistleblower Policy which is to take effect as of this meeting.

CARRIED


8.6 Fraud Policy

2021.280 Councillor Graham


That Council adopt the attached Fraud Policy which is to take effect as of this meeting.

CARRIED


8.7 Media Policy

2021.281 Councillor Krentz


That Council adopt the attached Media Policy which is to take effect as of this meeting.

CARRIED


8.8 Nepotism Policy

2021.282 Councillor Hand


That Council adopt the attached Nepotism Policy which is to take effect as of this meeting.

CARRIED


8.9 Vacation Entitlement Policy

2021.283 Councillor Krentz


That Council adopt the attached Vacation Entitlement Policy which is to take effect as of this meeting.

CARRIED


8.10 Maternity, Adoption and Parental Leave Policy

2021.284 Councillor Hand


That Council adopt the attached Maternity, Adoption and Parental Leave Policy which is to take effect as of this meeting.

CARRIED


8.11 Pressing Necessity and Family Responsibility Policy

2021.285 Councillor Aebig


That Council adopt the attached Pressing Leave and Family Responsibility Policy which is to take effect as of this meeting.

CARRIED


8.12 Bereavement Leave Policy

2021.286 Councillor Crouch


That Council adopt the attached Bereavement Leave Policy which is to take effect as of this meeting.

CARRIED


8.13 Named and Statutory Holidays Policy

2021.287 Councillor Krentz


That Council adopt the attached Named and Statutory Holidays Policy which is to take effect as of this meeting.

CARRIED


8.14 Leave Without Pay Policy

2021.288 Councillor Aebig


That Council adopt the attached Leave Without Pay Policy which is to take effect as of this meeting.

CARRIED


8.15 Personal Development Policy

2021.289 Councillor Crouch


That Council adopt the attached Personal Development Policy which is to take effect as of this meeting.

CARRIED


8.16 Probation and Trial Periods Policy

2021.290 Councillor Krentz


That Council adopt the attached Probation and Trial Periods Policy which is to take effect as of this meeting.

CARRIED


8.17 Personnel Records Policy

2021.291 Councillor Graham


That Council adopt the attached Personnel Records Policy which is to take effect as of this meeting.

CARRIED


8.18 Travel and Mileage Policy

2021.292 Councillor Krentz


That Council adopt the attached Travel and Mileage Policy which is to take effect as of this meeting.

CARRIED


9.  OTHER COMMITTEE & BOARD MINUTES/REPORTS


10.  BYLAWS


11.  CORRESPONDENCE


11.1 Motion to File Correspondence

2021.293 Councillor Krentz


That the following list of correspondence, having been read, now be filed:
  1. Sask Tel
  2. Adrian Woskewitch, Regional Resilency Specialist

CARRIED


12.  NEW BUSINESS


12.1 Sick Leave or Approved Leave Policy

2021.294 Councillor Aebig


That Council adopt the attached Sick Leave or Approved Leave Policy which is to take effect as of this meeting.

CARRIED


12.2 Return of Town Property Policy

2021.295 Councillor Krentz


That Council adopt the attached Return of Town Property Policy which is to take effect as of this meeting.

CARRIED


12.3 References Policy

2021.296 Councillor Hand


That Council adopt the attached References Policy which is to take effect as of this meeting.

CARRIED


12.4 Pay Days & Time Cards Policy

2021.297 Councillor Aebig


That Council adopt the attached Pay Days & Time Cards Policy which is to take effect as of this meeting.

CARRIED


12.5 By-election for One Council Position


12.5.1 Motion to Proceed With a By-Election

2021.298

Councillor Crouch


That a by-election for the position of one council member be held on Wednesday, October 27, 2021, at the Town Office from 9:00 a.m. to 8:00 p.m.

CARRIED


12.5.2 Motion to Set Remuneration for Election Officials

2021.299

Councillor Graham


That the remuneration be set as follows for the election officials if a poll is required for the 2021 by-election:
          Returning Officer - $220.00
          Deputy Returning Officer - $200.00
          Poll Clerk - $180.00

CARRIED


12.6 Rescue Squad Application

2021.300 Councillor Graham


That Phillip Daku's application to the Rescue Squad not be accepted and that the issue of joint training for resuce and fire be brought to the next Twin Rivers Meeting for discussion.

CARRIED


12.7 RJC 2021-22 Sponsorship Request

2021.301 Councillor Aebig


That Rosthern Junior College's sponsorship request be referred to the next Committee of the Whole meeting.

CARRIED


12.8 Lagoon Aeration Tender

2021.302 Councillor Aebig


That Council table the lagoon aeration tender until more information on options is gathered and that a Special Council meeting be scheduled once the information is avaliable.

CARRIED


13.  IN-CAMERA ITEMS


13.1 Move In Camera at 7:43 p.m.

2021.303 Councillor Krentz


That Council having issues to discuss which are exempted from being conducted in public under The Local Authority Freedeom of Information and Protection of Privacy Act and The Municipaliles Act, move to an in-camera session at 7:43 p.m.

CARRIED


13.2 In Camera Item #1


13.3 In Camera Item #2


13.4 Reconvene to Regular Council 7:47 pm

2021.304 Councillor Crouch


That Council reconvene to the Regular Council Meeing at 7:47 pm.

CARRIED


13.5 Tax Enforcement Property - Lots 1 & 2, Block 15


13.5.1 Tax Cancellation

2021.305

Councillor Krentz


That due to the Town acquiring title to the property legally described as Lots 1 & 2, Block 15, Plan V2691 effective July 30, 2021, the following portions of the 2021 tax levy be cancelled:
          Municipal - $802.90
          School - $243.35

CARRIED


13.5.2 Resolution to Tender property for Sale

2021.306

Councillor Crouch


That the Town tender the following property for sale in accordance with The Tax Enforcement Act, and The Provincial Mediation Board Act:
          Lot 1 & 2, Block 15, Plan V2691

CARRIED


13.6 Lil Bean Agreement

2021.307 Councillor Hand


That Kelly Klassen's request to have a first right of refusal to purchase Lots 8 and 9, Block 6, Plan D1000 be denied. However, that their current lease agreement for Lil Bean be amended to reflect that is the lots were sold, they would have use of the property until after the end of the season.

CARRIED


14.  ADJOURNMENT

 


14.1 Motion to Adjourn

2021.308 Councillor Krentz


That this meeting be adjourned at 7:53 p.m.

CARRIED


_____________________
CAO Nicole Lerat
_______________________
Mayor Dennis Helmuth